Executive Assistant & Governance Coordinator

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Details:  Permanent, Full-time (four day work week, Monday to Thursday, 28 hours/week)

Reports to: Executive Director 

Location: Toronto or Montreal preferred, but other locations will be considered. Most Greenpeace Canada staff work from home, as well as from offices located in Toronto, Montréal and Vancouver.

Salary:  $60,529 CAD (prorated for partial years of service)

Deadline for applications: January 22, 2023

About Greenpeace Canada:

Greenpeace Canada is an independently funded, non-profit organization that works towards a greener, more peaceful world, and to confront the systems that threaten people and the planet. We challenge government and industry to halt harmful practices by negotiating solutions, conducting scientific research, introducing clean alternatives, carrying out peaceful acts of civil disobedience and engaging the public. To maintain independence Greenpeace does not accept donations from corporations or governments. Greenpeace relies on individual donors and creative partnerships to fund our environmental justice campaigns.

As an organization, Greenpeace Canada recognizes and supports Indigenous sovereignty and the Land Back movement. We support the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) and are committed to collaboration and consultation with Indigenous Peoples to ensure our campaigns and positions respect Indigenous rights and liberation. 

Greenpeace Canada is committed to a workplace that is enriched by the people, needs and desires of Canada’s diverse communities. We seek candidates with a variety of perspectives and lived experiences to effect change and will prioritize applicants from racialized and other equity-seeking groups.

The responsibilities and skills for this role are outlined below. Greenpeace Canada fully recognizes lived experiences, unpaid credentials, as well as education and work experiences from outside of Canada. If you are interested in this role, but feel you do not have all of the requirements listed for this position, we highly encourage you to still apply!

About the role: 

Are you ready to provide dynamic support to Greenpeace Canada’s senior leadership team & Board of Directors? Are you great at organizing ideas, information, and tasks and communicating in a compelling way? Are you passionate about making positive change? Greenpeace Canada (GPCA) is seeking an Executive Assistant & Governance Coordinator to provide strategic support to the Executive Director and senior management team, to support the Board of Directors, and to coordinate the organization’s governance processes and activities. The person in this role will sit with the senior management team and be at the heart of Greenpeace Canada’s leadership structure.

The ideal candidate will be interested in organizational dynamics and keen to play a role in Greenpeace Canada’s management and governance. They will be a great writer with high level administrative and organizational skills. They will be able to anticipate challenges and opportunities and be proactive in acting on them. A strong communicator with emotional intelligence, they will be an effective conduit for the flow of information between senior management, the Board, and Greenpeace Canada staff, in all directions. 

Major Responsibilities:

1.   Provide strategic executive support to the Executive Director and assist with the overall coordination and administration of the Executive Director’s office (EDO). Sit with and coordinate the work of the senior management team.

2.   Coordinate Greenpeace Canada’s governance activities. Work closely with the Executive Director and Board Chair, and act as the key link between Greenpeace Canada’s senior management team, Board of Directors, and Voting Members. Prepare Board reports and manage Board processes. 

3.   Prepare, manage, track, and report on the EDO and governance budgets, and manage the expenses of the Executive Director and members of the Board.

4.   Structure and manage document flow for the Executive Director’s Office, the senior management team, and the Board of Directors.

5.   Ensure adherence to legal requirements for non-profit organizations (minutes, corporate filings, etc).

6.  Arrange and coordinate meetings and events, including Board meetings. 

7.  Manage internal projects and provide support to key GPC initiatives as assigned by the Executive Director.

Skills & Experience: 

The ideal candidate will have the following: 

  • 5-7 years experience in related positions 
  • High level administrative, organizational and task management skills
  • Strong written and verbal communication skills
  • Strategic thinking 
  • Meticulous with details
  • Ability to meet deadlines and pursue multiple projects simultaneously
  • Ability to plan and implement projects with a high level of independence
  • Ability to handle highly sensitive information in a confidential manner
  • Strong emotional intelligence & interpersonal skills; a great team player that contributes to a positive work environment
  • Comfort working with diverse staff and teams across distance and borders, often remotely
  • Bilingualism (English and French, and other languages) is highly desirable
  • Knowledge of First Nations, Inuit, and Métis languages are highly desirable 
  • Knowledge of other languages that reflect the diversity of Canada’s many communities are also highly desirable

You will work with colleagues across Canada and collaborate with other Greenpeace offices around the world. 

Candidates should understand and support the Greenpeace campaign tactics, including the use of peaceful civil disobedience.  

All applicants must be legally entitled to work in Canada.

We are committed to accommodating applicants’ needs in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code throughout the selection process. Applicants, please make your needs known in advance.

Greenpeace Canada has adopted a COVID-19 vaccination policy to safeguard the health of our employees, supporters, and the community at large. Prior to commencing any employment with Greenpeace Canada you must be fully vaccinated for COVID-19 and provide proof of a Health Canada approved COVID-19 vaccination. Current and future employees in need of an exemption from this policy for medical reasons, sincerely held religious beliefs, or other grounds to the extent they are protected by applicable human rights legislation may request exemption. Accommodations will be granted where they do not cause Greenpeace Canada undue hardship or pose a direct threat to the health and safety of others.

Benefits

Our benefits package includes: generous holidays; dental and extended medical insurance for you and your family; and contributions towards a fossil-fuel-free pension plan equal to 5% of your gross salary,  and a 4-day (28 hour) work week. 

Application Process

If you require assistance applying to this opportunity, please email crecruit@greenpeace.org for support. We thank all applicants, but only those invited for interviews will be contacted.

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